Secretary

Job Title: Secretary 

Location: Syria – Damascus 

Position Status: Full time – 12 Months 

Job Description in Arabic

Listing Expiry Date: 09/03/2025

Vacancy: 1 

About Us: 

International Wars and Disasters Victims’ Protection Association – Alameen Organization 

About IRVD – Alameen 

Foundation: Alameen organization is a non-governmental non-profit humanitarian organization established in 2012 as a volunteer community initiative by several doctors and academics supporting the late martyr Mohammad Ameen Harsouny, in response to the needs of those affected by the Syrian humanitarian crises and in commemoration of his memory. 

Mission: “Supporting and enhancing healthcare and the well-being of people in need and communities affected by crisis through sustaining healthcare systems, education, and community programs.”  

Vision: Wellbeing for all humanity 

Values: 

• Trustworthy: we have confidence in our colleagues, beneficiaries, and partners. We build, maintain, and strengthen trust through time to allow us and others to feel safe and comfortable. 

• Responsive: We are answerable and liable to our colleagues, partners, and the people we serve. 

• Accountable: we have the moral duty and responsibility to use our resources efficiently.  

• Integrity: we abide by our principles and values; we are honest in our daily work and services provided. 

• Transparency: we share information internally and externally to develop trust and respect. We openly communicate relevant information with concerned parties. 

Licensing and Operations 

Alameen is Officially licensed in many countries such as The United Kingdom, Sweden, The United States, and Turkey. These main offices are officially registered with a charity status facilitating advocacy activities, fundraising opportunities, and spreading our cause loudly everywhere we can.   

Alameen has been also involved in humanitarian responses as operational missions in Turkey, Syria, Lebanon, Yemen, Somalia, Palestine, Sudan, Iraq, Ukraine, and Djibouti over the past years. In these mission offices, Alameen coordination teams operate in coordination and collaboration with local authorities, providing services through three main Humanitarian programs: Health and Nutrition, Protection and Education, and Emergency Response. 

Job Description 

IRVD is seeking a Secretary to provide administrative support, manage correspondence, and ensure the efficient operation of the office. The Secretary will collaborate with team members to organize schedules, maintain records, and facilitate communication, ensuring alignment with IRVD’s mission and organizational goals. 

Implementation of Program 

Responsibilities: 

• Receiving visitors, directing them, and providing them with the necessary support. 

• Answering incoming calls and transferring them to the appropriate office. 

• Manage e-mail and paper correspondence and distribute them to the appropriate departments. 

• Managing the schedule of appointments and meetings, setting dates for meetings, and preparing the required papers for them. Providing secretarial support to the management team by preparing reports, documents, and necessary documents. 

• Organizing and managing travel arrangements for guests. 

• Manage information and documents and store them securely. 

• Participation in the activities of the organization and its coordination and organization. 

Qualifications 

• University/institute certificate 

• Previous work experience in the field of reception for not less than two years 

• Good experience working on office programs 

• Work experience in a non-profit organization or association is preferred. 

• Excellent interpersonal and verbal communication skills. 

• High skills in organization, professionalism, and flexibility 

• Ability to prioritize tasks in a fast-paced work environment. 

• Able to work effectively as part of a team or independently 

Languages: 

• Proficiency in [English and Arabic]. 

PROFESSIONAL STANDARDS:  

The IRVD and IRVD Staff must adhere to the values and principles outlined in the IRVD Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. By these values, the IRVD enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation and Combating Trafficking in Persons. 

Compliance & Ethics 

Promote and encourage a culture of compliance and ethics throughout IRVD. As applicable to the position, maintains a clear understanding of IRVD and donor compliance and ethics standards and adhere to those standards. Conducts work with the highest level of integrity. Communicate these values to staff and partners and require them to adhere to them. 

Prevention of Sexual Exploitation and Abuse 

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IRVD  

and amongst beneficiaries served by IRVD